What is the recommended amount of time for holding kick-off meetings with key stakeholders for a digital event?

The recommended time frame for holding kick-off meetings with key stakeholders for a digital event is 10-12 weeks. This period allows adequate time for comprehensive planning, ensuring that all stakeholders can align on goals, objectives, and strategies early in the process.

Scheduling the meeting within this timeframe enables the team to gather essential input from various stakeholders, fostering collaboration and setting clear expectations. It also provides enough lead time to address any potential challenges and adjust the event plan accordingly. Engaging stakeholders at this stage is crucial for building a cohesive vision for the event and laying a solid foundation for its success, as it encourages stakeholder buy-in and helps to streamline communication throughout the planning process.

In shorter time frames, there may not be enough opportunity to address all necessary aspects and gather input effectively, which could lead to misunderstandings or missed opportunities in the planning stages.