How far in advance should roles and responsibilities with your team be reviewed for a live event?

Reviewing roles and responsibilities with your team one week in advance of a live event is optimal for successful event execution. This timeframe allows sufficient opportunity for team members to understand their specific tasks, coordinate with one another, and address any potential issues or questions that may arise. It strikes a balance between being timely enough to ensure readiness while still allowing for adjustments and conversation in the lead-up to the event.

A one-week review period enables team members to familiarize themselves with the event logistics and ensures everyone is aligned on the details of their roles. Additionally, it provides a buffer to tweak or reassign responsibilities if necessary, ensuring that the team operates cohesively on event day. This approach can significantly reduce stress and enhance performance during the event, leading to a more polished and professional execution.